The following are some more examples of Dunning (Collection) letters:
Reference: Outstanding Invoice Number 610009 dated Mar 09, 20xx for $___.__ (As attached):
As of today's mail, we have not received your payment of $__.__ for ________________________________
Our 'Payment Term' is 'Net 30days' and the amount of $__.__, I am sure you will agree, is now long outstanding. We would truly appreciate your help in clearing up this overdue amount immediately by verifying payment details. (The Check should be made out to '_______________________.. Alternatively, we also accept all major Credit Cards)
Thanking you for your attention to this urgent matter and looking forward to your reply.
Subsequent to my last email to you, we did receive a follow up call on April 7th from a person named ______ from organization who took a note of our TaxID no. number. Thereafter, we were expecting a check but as of date we still haven't received payment.
Your assistance will be much appreciated in having this delinquency resolved.
Thanking you in advance.
There is still no payment so far despite our two email reminders to you.
I am sure you will agree that now this getting beyond reasonable terms and deserves the courtesy of your response.
Please advise if for this payment, I need to follow-up with someone else within your organization.
Looking forward to hearing back from you and thanking you in advance.
This inportant notice was prepared in advance of your next monthly billing cycle and that time your account remained unpaid. If your account has been recently paid, please accept our thanks and disregard this notice.
If the above amount is not received by our office by the due date or if suitable arrangements have not been made, we may have no other alternative but to discontinue some or all of your services.
To avoid further collection action, please report all payments on the delinquent amount stated above by calling 123-456-7890. Please speak with ________ or leave the details of your payment.
Discontinuance of service is scheduled 2 business days after the due date and a re-insating fee of $30 applies to re-instate your account and services.
We wish to continue serving you and thank you for using our services. Please do call us on or before the date to discuss your account in detail.
PAST DUE NOTICE
This is to inform you that the above noted account has been placed in our hands for immediate collection. Payment must be made to our office within 20 days of the date of this notice. During this period your account will not be registered with the Credit Bureau (s) however, if payment in full is not received within 20 days of the date of this letter, your account may be reported to the Credit Bureau (s) as an outstanding collection.
Please remit your payment by Mail. Please include the tear off stub with your payment in the return envelope.
If you are unable to comply with this request and wish to discuss your account, please contact our office within ten (10) days of the date of this letter.
You have not replied to our previous communications and have refused to remit payment on your overdue account. We have exhausted all avenues of obtaining your cooperation.
As a result of your actions, this letter will serve as our Final Notice and your last opportunity to resolve this account amicably. Unless payment is full is received within five (5) days of the date of this letter we will be compelled to consider recommending to LEGAL DEPARTMENT that they proceed with further action on the above noted account.
We strongly suggest that you now reconsider your position and remit payment in full today.
If you have any questions regarding the aforementioned , do not hesitate to contact our office.